Main functions

Letter Order allows you to add students, create custom groups, add students to these groups, schedule meetings, assign activities, create student or group notes, send notices, and more.

Add student

You will be able to add students to begin to support them in their learning process.

Add student

  1. From the top menu, go to Students-menu-list.png
  2. The ALL option is the main option by default
    2ndbar.png
  3. Tap  button add students.png located at the bottom right of the screen.
  4. Enter the code that has been shared with you by the student previously. (You must request the "Student Code" in advance to add your students.)
  5. The icon will be activated if the code is valid. ICONACTIVVATED.png and the name and age of the person to whom the code is assigned will then be on display 

    code-name-show.png

  6. If it's the right person you want to add tap yes button add.png and your students will receive a notification that they have been added to your class. But if is not the right person, tap  no button add.png, re-request the code from your student, and check that it is spelled correctly. 

Create group

Creating a group will help you organize the information, tasks, and activities you want to assign to your students, as well as help you communicate with them.

Create a group

  1. From the top menu, go to Students-menu-list.png
  2. Tap groupstab.png
  3. Tap button add students.png icon located at the bottom right of the screen.
  4. Enter the name you want to give this group  Enter-name-group.png . It is best to use a name that will help you to identify the students you are dealing with.
  5. Undertitle add students.png  tap the name of the students you want to add to this group, or leave blank if you do not have any students for this group yet. 
  6. The icon grouped.png  next to the student's name will become active when you select the student you want to add.
  7. To save the group and its members: Tap savebutton.png 
  8. The name of the group and the names of the students in the group will be displayed in summary mode in the pop-up screen. Tap  ok_button_group-created.png  to finish.

Your group has been created. It will appear in your Groups tab.

Assign to a group

If a new student has joined, you can add that student to a group if you wish.

You can add a student to a group from several places

From individual profile

  1. Enter the individual profile of the student you want to group.


    image.png



  2. Tap UNGROUPED.png icon
    If the icon is displayed like this: grouped.png it means that the student already belongs to a group.
  3. If you tap  UNGROUPED.png , a pop-up screen will appear where you can select the group to which you want to assign the student.ADD GROUP.png
  4. When you tap on the bar, you will have a list of group options.


    dHAadd-group-2.png

  5. To finish adding the student: Tap  ok_button_group-created.png

From all tab 

  1. From the top menu, go to Students-menu-list.png
  2. The ALL option is the main option by default
    2ndbar.png
  3. Each student's individual profile will be on display.
  4. You should tap the icon UNGROUPED.png
    If the icon is displayed like this: grouped.png it means that the student already belongs to a group.
  5. If you tap UNGROUPED.png , a pop-up screen will appear where you can select the group to which you want to assign the student.ADD GROUP.png
  6. When you tap on the bar, you will have a list of group options.


    dHAadd-group-2.png

  7. To finish adding the student: Tap  ok_button_group-created.png

From school grade tab

  1. From the top menu, go to Students-menu-list.png
  2. Tap SCHOOL GRADE tab bar
    school-grade-bartab.png
  3. Tap the desired group name. A group of options will be displayed

    image.png

  4. Tap  lsit.png  from the icons displayed.
  5. The students list screen will show you.

    image.png

     
  6. Each student's individual profile will be on display. (If you want to go to the student's profile tap next sign.pngicon)
  7. You should tap on the icon UNGROUPED.png
    If the icon is displayed like this: grouped.png it means that the student already belongs to a group.
  8. If you tap  UNGROUPED.png , a pop-up screen will appear where you can select the group to which you want to assign the studentADD GROUP.png
  9. When you tap the bar, you will have a list of group options.


    dHAadd-group-2.png

  10. To finish adding the student: tap  ok_button_group-created.png


From groups tab 

  1. From the top menu, go to Students-menu-list.png
  2. Tap GROUPS tab bar
    groupstab.png
  3. Tap   Arrow drop down.png  of the group you wish to view.


    image.png


  4. Each student's individual profile will be on display. (If you want to go to the student's profile tap next sign.pngicon)
  5. You should tap the icon UNGROUPED.png
    If the icon is displayed like this: grouped.png it means that the student already belongs to a group.
  6. If you tap  UNGROUPED.png , a pop-up screen will appear where you can select the group to which you want to assign the student.ADD GROUP.png
  7. When you tap the bar, you will have a list of group options.


    dHAadd-group-2.png

  8. To finish adding the student: Tap  ok_button_group-created.png

Activity assignment

Assigning activities consists of letting the learner know what they are expected to do, providing instructions, and defining the type of content they need to deliver.

  1. Once you have uploaded the activity you want to assign (to upload your activity, see: Upload my content). Go to Activities activities menu.png
  2. Tap  mycontent.png
  3. Once inside, select the folder that contains the activity you want to assign.
  4. Tap the activity you want to assign
  5. Two options appear image.png. Tap assign.png icon.
  6. On the pop-up screen, you will see the name of the activity you want to assign and the "Assign to" option.

    image.png

  7. Tap the options bar and select the type of assignment you want to make: individual, group or grade.

    Individual

    1. The screen will change and the "Add Student" option will be added, tap add_student.png
    2. On the pop-up screen you will see a list of students available for assignment . Tap  add-fill.png  next to the student name to add them to the activity assignment.
    3. When you have selected all the students you want, tap ok_button_group-created.png to add them.
    4. You will see the students you have selected for the activity. 

      image.png


      (If you want to remove any of them, just tap  unselect_student.png )
    5. You will see the option to add a due date, if you want to activate it, tap   due_date.png
    6. Enter the date assigned for the submission of the Activity date.png (activities will have a due date time of 23:59).
    7. Tap savebutton.pngto send the assignment with the entered data.
    8. A pop-up screen will open with a summary of the activity assignment, where you can see the name of the activity, the students who were assigned and sent the assignment notification and the deadline for submitting the activity. 
      assigned_avt.png
      (A reminder of the activity deadline will be added automatically). 
    9. Tap ok_button_group-created.png to finish


      Group

      1. If you choose to assign by groups, the screen changes and adds the option to choose from the groups you created.

        image.png



      2. Tap  delivered without feedback.png  to add a group to the assignment    group-assigned.png
      3. You will see the option to add a due date, if you want to activate it, tap   due_date.png
      4. Enter the date assigned for the submission of the Activity date.png (activities will have a due date time of 23:59).
      5. A pop-up screen will open with a summary of the activity assignment, where you can see the name of the activity, the group assigned and sent the assignment notification and the deadline for submitting the activity. (A reminder of the activity deadline will be added automatically). 
      6. Tap  ok_button_group-created.png to finish


        Grade
        1. If you choose to assign by grade, the screen changes and adds the option to choose from the grades.

          image.png



        2. Tap  delivered without feedback.png to add a gradeto the assignment.
        3. You will see the option to add a due date, if you want to activate it, tap   due_date.png
        4. Enter the date assigned for the submission of the Activity date.png (activities will have a due date time of 23:59).
        5. A pop-up screen will open with a summary of the activity assignment, where you can see the name of the activity, the grade assigned and sent the assignment notification and the deadline for submitting the activity. (A reminder of the activity deadline will be added automatically). 
        6. Tap  ok_button_group-created.png to finish

Group conversation

Initiate a group conversation with all students in the group. This feature applies to groups created or groups assigned by school grade.

To enter a conversation for a grade school group

  1. You must enter the student section
  2. Tap school-grade-bartab.png 
  3. Tap the grade you want to send a group message to.
  4. Tap  chat-group.png  from the display.
  5. The group message screen will appear. 
  6. You can send your message by typing message-bar.png
  7. To send your message, tap  Send.png  icon
  8. Your students will receive a notification of the message and will be able to reply to you in the same conversation.

You can attach text, image or PDF files from your files by tapping the icon Attachment.png


To enter a conversation for a custom group

  1. You must enter the student section
  2. Tap groupstab.png  
  3. Tap the bar labeled   EXAMLEGROUP.png  with the group you want to message.
  4. Some options and a list of student names will be displayed. Tap  chat-group.pngicon.
  5. The group message screen will appear. 
  6. You can send your message by typing message-bar.png
  7. To send your message, tap Send.png icon
  8. Your students will receive a notification of the message and will be able to reply to you in the same conversation.

You can attach text, image or PDF files from your files by tapping the icon Attachment.png

Notes

Create notes to help you plan your content, make notes on student progress or what needs to be reinforced. You can also share these notes with students or parents. 

This feature applies to invididual, groups created or school grade.

Individual notes

  1. Go to student profile 
  2. Tap note.png icon
  3. The list of notes created for this student will be displayed.
  4. Tap button add students.png to create a new note. 
  5. On the pop-up screen, type the name of the note.
  6. At    image.png      start typing the note you want to add.
  7. Tap savebutton.png  to save the note you have typed.
  8. The note preview opens with options to share, edit, or delete the note. 

Groupal notes

To create a note for school grade :
  1. You must enter the student section
  2. Tap school-grade-bartab.png
  3. Tap the grade you want to send a group notice to.
  4. Tap  note.png  icon from the icons displayed.
  5. The note group screen will appear. 

    image.png



  6. Add a title for your note, and what you want to write.
  7. Finish your note by tapping save note.png

The notes are for you, except for the ones that you want to share with others.

To create a note for custom group

  1. You must enter the student section
  2. Tap groupstab.png 
  3. Tap the bar labeled   EXAMLEGROUP.png  with the group you want to create a note.
  4. In the following screen tap note.pngicon  
  5. The new group note screen will appear.

    image.png

     


  6. Add a title for your note, and what you want to write.
  7. Finish your note by tapping save note.png

The notes are for you, except for the ones that you want to share with others.

Notice

Individual notice

  1. Go to Student profile 
  2. Tap advice.png icon
  3. The notice screen will appear. The name of the student you have previously selected will appear by default.
    individual_notice.png
  4. Type the subject and the notice you want to announce to the group.
  5. To send your notice, tap Delete button.png
  6. You student will receive a notification of notice.

Groupal notice

Send notices to all the students in the group.
Notices can be reviews, congratulations, news, schedules, or any other information that does not require a response. 

This feature applies to groups created or groups assigned by school grade.

To send a notice for custom group:

  1. You must enter the student section
  2. Tap school-grade-bartab.png
  3. Tap the group you want to send a notice to.
  4. Tap advice.png  icon from the icons displayed.
  5. The notice screen will appear. 

    image.png

  6. Type the subject and the notice you want to announce to the group.
  7. To send your notice, tap Delete button.png
  8. Your students will receive a notification of notice.


To send a notice for grade school group:

  1. You must enter the student section
  2. Tap groupstab.png 
  3. Tap the bar labeled   EXAMLEGROUP.png  with the group you want to send a notice.
  4. In the following screen tap  advice.png icon  
  5. The notice screen will appear.

    image.png

     
  6. Type the subject and the notice you want to announce to grade.
  7. To send your notice, tap Delete button.png
  8. Your students will receive a notification of notice.

Meeting

Individual meeting

  1. Go to Student profile 
  2. Tap  meeting.png icon
  3. The meeting screen will appear. The name of the student and parents that you have previously selected will appear by default.

    image.png


  4. If you want only a parents meeting tap Disabled by default.pngicon next to the student's name, but If you want a student meeting, tap Disabled by default.pngicon next student parent's name. 
  5. Fill out the information below to schedule your meeting:
    • Title
    • Date
    • Time,
    • Link to connect to the meeting
    • Note if needed.
  6. To finish scheduling your meeting, tap savemeeting.png
  7. Your student or parents, or both will receive a notification about the meeting schedule.

Groupal meeting

Schedule a group meeting, send a notification to all students, and automatically add it to their calendars, just like yours. 

This feature applies to groups created or groups assigned by school grade.

To send a notice for custom group:

  1. You must enter the student section
  2. Tap groupstab.png 
  3. Tap the group you want to schedule a meeting for.
  4. Tap  meeting.png  icon from the icons displayed.
  5. The schedule meeting screen will appear. 

    image.png


  6. Fill out the information below to schedule your meeting:
    • Title
    • Date
    • Time,
    • Link to connect to the meeting
    • Note if needed.
  7. To finish scheduling your meeting, tap savemeeting.png
  8. Your students will receive a notification about the meeting schedule.

To send a notice for grade school group:

  1. You must enter the student section
  2. Tapschool-grade-bartab.png 
  3. Tap the bar labeled   EXAMLEGROUP.png  with the group you want to schedule.
  4. In the following screen press  meeting.png  
  5. The schedule meeting screen will appear. 

    image.png


  6. Fill out the information below to schedule your meeting:
    • Title
    • Date
    • Time,
    • Link to connect to the meeting
    • Note if needed.
  7. To finish scheduling your meeting, tap savemeeting.png
  8. Your students will receive a notification about the meeting schedule.

Student profile

The Student Profile allows you to have a separate view of each student, view individual options, and see a list of assigned, submitted, and pending activities that you can monitor.

  1. Tap  Students-menu-list.png   located in the top menu to go to students section.

  2. To access the individual profile, tap the student name or  next sign.pngicon.

  3. On the pop-up screen you will see the options created for the individual student. 

    image.png

The tools available from there are: